event planning and management

We can organise every aspect of your meeting, workshop, seminar or conference. Our event management services include:

Venue selection and liaison
Budget and financial management
Develop time-lines and critical path
Scheduling meetings
Program design
Graphic design
Print management
Web design and management
Data base management
Audio Visual selection and liaison
Coordinate sponsorship
Coordinate trade exhibitors
Marketing and promotion

Media liaison
Speaker selection and liaison
Coordinate speaker profiles
Coordinate presentation materials
Develop registration process
Develop social program
Coordinate theme and image design
Coordinate catering
Coordinate accommodation and travel
Conference accessories
Coordinate specialist suppliers
On-Site Management
Post conference wrap-up and report

What does it cost you to run a conference in-house?

Consider the following:

A typical 2 day conference ideally requires 4-6 months to organise effectively. (9-12 months is preferable for large conferences)

This usually requires at least one senior manager and two other staff to be involved at various stages.

Can typically require between 600 and 1000 hours of work. (PCO Association Survey 2008)

The time and cost increases with the size and complexity of the event.

We have identified over 100 items that need to be coordinated for the average conference.

What does it really cost your organisation in staff and management time to organise a conference in-house? Add on the additional cost of lost productivity and the subsequent effect on the business whilst those involved are NOT doing their "real" jobs. It is an interesting exercise worth completing for your own organisation.

New - FREE accommodation management services

Download a pdf to find out how we can manage your venue accommodation bookings for FREE

pdf Venue Accommodation Services

Testimonials